CEATEC Exhibition Manual Site

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EXHIBITORS_PROVISIONS

Exhibition Regulations 1. Exhibit Fees & Plans

1-1. General Exhibits

◆Standard Booth Fees
Participation Space: 1 to 100 booths
JEITA/CIAJ/SAJ member JPY 396,000(including consumption tax)
Others JPY 440,000(including consumption tax)
◆Small Package Booth
(supplied with equipment package)
JPY 220,000 / 1booth
JPY 440,000/ 2booths
  1. Standard booths: 1 booth to 18 booths (1-row to 4-row booth standards)

    Standard booths: 1 booth to 18 booths (1-row to 4-row booth standards)

    1. Booth dimensions: Frontage width 3 m x Depth 3 m

      Please refer to "3. Exhibition Area, Number of Booths, and Height Limitations"for the number of booths, booth configuration, and height limitations.

    2. Basic panels are installed on the back panel and the side panel, which is next to the wall surface of other companies. System panels will not be installed on the aisle side of corner booths or in booths that will be independent booths.
    3. Exhibitors are required to provide their own floor carpets, company name plates, and other materials and decorations. Exhibitors may also choose to use one of the various booth packages provided separately.
    4. Note that exhibitors choosing 1 to 18 booths may be in contact with other exhibitors in one to three sides of the booth.
    20 booths or more (block booths)
    1. The standard area of a block booth is 9 square meters/1 booth.
    2. The booth dimensions shall be within the range of ratio between 2 to 1 and 1 to 1 in terms of frontage to depth, based on the total area, which is 9 m² multiplied by the number of booths; booth dimensions shall be shown on the booth allocation drawing by the time of booth location selection meeting.
    3. Exhibitors are requested to install carpets, etc. in the designated space so that visitors can see the boundary line between the aisle and the booth.

      Please refer to "3. Exhibition Area, Number of Booths, Height Limitations" for height restrictions when constructing booths.

  2. Small Package Booth

    Small Package Booth

    1. Standard for 1 booth: Frontage width 2 m x Depth 2 m x Height 2.7 m
    2. Supplied Facilities
      • Display stand (Depth: 990 mm x Height 975 mm, with storage at the bottom)
      • Foundation panel
      • Cutting sheet lettering for company name
      • Parapet for posting company name (300mm width)
      • Electric consumption fee (Exhibitor can use up to 1kW of power at free of charge)
      • Electricity socket (single-phase 100V, up to 1kW output capacity)
      • LED Seamless Light
    3. An exhibitors may apply for up to two booths.

1-2. Special Exhibits

1-2-1. Partners Park

♦Diamond Partner Exhibitor Fee
Participation space: 900m²(100booths)
JPY 33,000,000(including consumption tax)
♦Platinum Partner Exhibitor Fee
Participation space: More th 144m²(16booths)
144m²: JPY 5,500,000(including consumption tax)
Additional charge for more than 144m²: JPY 44,000 /m²
♦Gold Partner Exhibitor Fee
Participation space: 81m²(9booths)
JPY 3,300,000(including consumption tax)
♦Bronze Partner Exhibitor Fee
Participation space: 36m²(4booths)
JPY 1,650,000(including consumption tax)
  1. Diamond Partner / Platinum Partner

    Booth Dimensions: Booth dimensions will be adjusted based on the total area of space applied for.

  2. Gold Partner

    Booth Dimensions: 9m (frontage width) x 9m (depth).

    • Booth space will be provided at the venue. Note: The construction company assigned by Management Office will mark the floor of the venue.
    • Exhibitors are requested to install carpets and floor coverings for the designated space so that visitors can see the boundary between the aisle and the booth.
  3. Bronze Partner

    Booth Dimensions: 6m (frontage width) x 6m (depth).

    • Booth space will be provided at the venue. Note: The construction company assigned by Management Office will mark the floor of the venue.
    • Exhibitors are requested to install carpets and floor coverings for the designated space so that visitors can see the boundary between the aisle and the booth.

Note: Please refer to “3. Exhibition Area, Number of Booths to apply, Height Limitations" when constructing a booth.

1-2-2. Next Generation Park

Next Generation Park
(supplied with equipment package)
1booth JPY143,000(including consumption tax)
2booths JPY286,000(including consumption tax)
Group exhibits (4 or more booths) JPY143,000/booth(including consumption tax)
  1. Eligibility
    Companies that have been in business for 9 years or less(established after October 2015) / Universities and educational institutions that aim to Implement their research results in society / R&D and new business divisions in companies and organizations
  2. Equipment Package Specifications
    1. Specifications for one booth: Frontage width 2m x Depth 2m x Height 2.7m
    2. Supplied facilities
      1. Foundation panel
      2. Highchair
      3. Display counter(900 mm high with storage space)
      4. Primary power source construction cost and electric consumption fee (use up to 500W of power at free of charge)
      5. Two electric sockets (Single-phase 100V, up to 500W output capacity)
      6. Lighting fixture
      7. Company name plate
      8. Lighting (behind company name plate, one LED lamp)

      Guidelines for power consumption are as follows.
      Separate application is required if power consumption exceeds 500W. (Reference figures) PC: 50W / Monitor: 300W

Next Generation Park Booth

  1. AFrom the Management Office

    A1 Exhibit Outline

    1.  Exhibition Outline

    A2 Safety Measures

    1. 1. Basic Policy and Organizational Framework concerning Disaster Prevention and Safety Measures
    2. 2. Requests to Exhibitors Concerning Disaster Prevention and Safety Measures
    3. 3. Exhibitors’ Response to Emergency
    4. 4. Disaster Evacuation Route

    A3 Emergency Conservation Measures

    1.  Requests for cooperation to save energy

    A4 Personal Information Protection Policy

    1. 1. Personal Information Protection Policy of the Japan Electronics Show Association
    2. 2. Use of Personal Information by Exhibitors

    A5 Exhibition and Display Contents

    1. Important 1. Registration for Co-Exhibitors
    2. Important 2. Request for registration of “non-Japanese” exhibits

    A6 Applications / Inquiries List

    1. Important 1. Applications
    2. Important 2. Payment of Charges
    3. 3. Inquiries List
  2. BPromotion Tool

    B1 How to attract more visitors to your booth / How to distribute your information more broadly

    1. 1. Internet Media (Posting Exhibitor Information/Using Various Web Tools)
    2. 2. CEATEC AWARD 2024
    3. Important 3. Premium Time Invitation Tickets and Leaflets, Envelops
    4. 4. Hospitality for Overseas Visitors

    B2 How to distribute your information through the press

    1. Free 1. CEATEC News Center
    2. Free 2. Briefing Session for Spokespersons
    3. Free 3. Press Release Distribution Support Service
    4. Free 4. Utilization of Premium Time (For Press)

    B3 VIP Services and Reception

    1. 1. Opening Reception
    2. 2. VIP Registration
    3. 3. CEATEC Networking event for Exhibitors

    B4 How to satisfy your visitors more at the exhibition

    1. 1. Visitor Data-Reading App
    2. Free 2. Business Lounges
    3. 3. Reception Room
    4. 4. Use of Demonstration Room

    B5 How to advertise effectively

    1. 1. Web Banner Ad / Mail Magazine Text Banner Ad
    2. 2. On-site Ad Signs
    3. 3. Rules for Advertising
  3. CExhibition Venue Regulations

    C1 Exhibition Site

    1. 1. Exhibition Site Layout / Visitor Passage
    2. 2. Transportation Guide
    3. 3. Layout of Makuhari Messe
    4. 4. Management Office Facilities

    C2 On-site Management

    1. Important 1. Work Schedule
    2. Important 2. Exhibitor Badges, Worker Ribbons
    3. 3. On-site Photography

    C3 Load-In & Load-Out

    1. Important 1. Vehicle Stickers
    2. Important 2. Load-In
    3. 3. Vehicles during the show
    4. Important 4. Load-Out

    C4 Waste Disposal

    1.  Waste Material Separation
  4. DBooth Regulations

    D1 Booth Standards

    1. Important 1. Booth Standards
    2. Important 2. Base Panel Outline
    3. Important 3. Important Points for Booth Design
    4. 4. Exhibits Exceeding the Height Limit
    5. 5. Ceiling Structure
    6. 6. Two-Story Booth Structures
    7. 7. Suspended Structure
    8. 8. Universal Design

    D2 Booth Display Regulations

    1. Important 1. Display Contractor Registration
    2. 2. Product Liability (PL) Law
    3. 3. Floor Construction Work
    4. 4. Fireproofing Regulations / Advertising Balloons
    5. Important 5. Electrical Power Supply
    6. 6. Green Power Certification System

    D3 Product Exhibit Regulations / In-Booth Demo Regulations

    1. Important 1. Prohibition
    2. 2. Lighting on the Ceiling
    3. 3. Sound Emissions and Copyrights
    4. 4. Wireless LANs
    5. 5. UHF-band Product Exhibits / Demonstrations

    D4 Booth Management Regulations

    1. 1. Hazardous Item Handling
    2. 2. Guidelines for Giving Premiums, etc., to Visitors
    3. 3. Others
  5. EServices Related to Booth Operation

    E1 Transport Service

    1. 1. Transport, Load-in & Load-out Service
    2. 2. Parcel Delivery Service during the Show

    E2 Rental Fixtures

    1. 1. Package Booth Service
    2. 2. Rental Fixtures
    3. 3. PC and Monitor Rental

    E3 Infrastructure Services

    1. 1. Utility Booth
    2. 2. Internet Connection
    3. 3. Temporary Telephone Line Service
    4. 4. Antenna Installation
    5. 5. Water Supply, Drainage, Compressed Air and Gas

    E4 Booth Management Services

    1. 1. Meeting Room (Rental)
    2. 2. Reserving Accommodations
    3. 3. Food / Beverage Tickets
    4. 4. Catering Service
    5. 5. Bento (Lunch Box) Delivery Service
    6. 6. Reception Staff / Non-Technical Interpreter
    7. 7. Booth Security Guard
    8. 8. Booth Cleaning
  6. Exhibition Regulations

    Exhibition Regulations

    1.  1. Exhibit Fees & Plans
    2.  2. Expenses Included in the Exhibition Fee
    3.  3. Exhibit Areas, Number of Booths to Apply, Height Limitations
    4.  4. Exhibitor Eligibility, Selection of Booth Position, Exhibit Application/Contract Agreement
    5.  5. Important Exhibit Details and Prohibitions
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