Exhibition Regulations 4. Exhibitor Eligibility, Selection of Booth Position, Exhibit Application/Contract Agreement

4-1. Exhibitor Eligibility

1. IT & electronics equipment related
2. Electronic components, devices, materials, raw-materials, and apparatus related
3. Broadcasting and information/ communications related
4. Software and content related
5. Automotive, mobility related
6. Public infrastructure related
7. Healthcare related
8. Energy related
9. Financial related
10. Agricultural and forestry related
11. Machinery manufacturing related
12. Housing construction (developer business) related
13. Trading company and wholesalers handling the businesses listed from 1. to 12.
14. Logistics and transportation related
15. Distribution and retailing related
16. Apparel related
17. Sporting related
18. Tourism related
19. Service related
20. Media including newspaper, magazines, etc.
21. Educational and research institutions and organizations
22. Government organization, administrative corporations, public interest corporations, nonprofit public and industry organizations, public service-related companies
23. Members of the sponsor and co-sponsors
    • Japan Electronics and Information Technology Industries Association (JEITA)
    • Communications and Information Network Association of Japan (CIAJ)
    • Software Association of Japan (SAJ)
24. Other companies approved by the Organizing Committee (Refer to section 5-22. Organizing Committee)

1. Advertising companies and other related agencies are not allowed to represent any company that exhibits products even if said products are included in the aforementioned list of eligible businesses or products.
2. The CEATEC Organizing Committee (Refer to section 5-22. Organizing Committee) reserves the right to refuse applications from companies that have violated regulations at a previous show or whose activities may be considered detrimental to visitors and/or other exhibitors regardless of in prior to or after holding an exhibitor contract. In such case, paid booth fees will be refunded. (Refer to section 4-3. Exhibit Application and Contract Agreement.)

4-2. Selection of Booth position *Eligibility: General Exhibits exhibitors

1. Selecting the Booth Position
   Exhibitors will be asked to select their booth location at the Booth Position Selection Meeting to be held in July, from the designated locations on the floor plan, which is decided by the Organizing Committee. The floor plan for booth position selection will be sent to exhibitors from CEATEC Management Office before the meeting. The order of selection will be made by the order in which the application forms are received. If applications are received at the same time for exhibits of the same size and shape in the General Exhibits area, the order of booth location selection will be determined by lot drawing. (e.g., if two companies, Company A and Company B, apply for 10 booths in the General Exhibits area at the same timing) If applications are received after Wednesday, May 1, booth locations will be determined for exhibitors who apply by Tuesday, April 30, the deadline for priority exhibitor applications. Exhibitors who apply on or after May 1 will be asked to select a booth from among the spare booths in the order in which the application forms are received, after the booth locations of exhibitors who applied by the priority application deadline of April 30 have been.

   Precautions for selecting booth positions

   1. The area configuration of the venue will be decided based on the status of exhibit applications. The area configuration will be decided by the Organizing Committee.
   2. The location of block booths may be decided first on a first-come-first-served basis before conducting the Booth Position Selection Meeting, to secure visitor flow line and emergency evacuation flow line, to ensure safety in transporting goods in and out of the venue, and to facilitate the booth configuration at the venue.
   3. There are chances that the booth allocation diagram may be altered even after booth positions have been decided. In this case, booths may be repositioned.
   4. The order of selection will be managed in a fair manner after confirming the date and time of submission of the exhibition application form; however, if we receive two submissions at the exact same time, CEATEC Management Office will decide between the two exhibitors by considering exhibitor’s past results (the number of times participated and exhibit scale).
2. Spare booths
   If booth spaces remain vacant on Tuesday, April 30, these spaces will be allocated as spare booths.
3. Fixed booths
   The Organizing Committee has determined the following booth spaces to be fixed:
   1. Booths for Japan-related associations
   2. Booths for overseas cooperative organizations
   3. Booths for sponsor/co-sponsors
4. Utility booths will be setup in vacant spaces after the completion of booth space selection. However, exhibitors shall be aware that further changes in booth allocation may occur. In such case, the kind understanding by exhibitors is greatly
5. Changes to requested exhibition areas will not be accepted after the deadline for Acceptance of Applications, which is Friday, May 31, 2024.

4-3. Exhibit Application/Contract Agreement

1. Exhibit application form

   Apply online from the CEATEC Official Website
   the CEATEC official website.

2. Start of acceptance of applications

   Thursday, February 15, 2024 ; 10:00 a.m. (JST)

   Note: Applications received before the above time/date will not be accepted.
3. Priority Application deadline

   Tuesday, April 30, 2024

   Apply on or before the Priority Application Deadline to participate in the Exhibitor Briefing Session/Booth Position Selection Meeting scheduled for July, and the applicant will be eligible to select the booth location in the order of receiving application. (refer to section 4-2. Selection of Booth Position)Please understand that the deadline may be earlier than above dates if the number of applications reaches its maximum.
4. Application deadline

   Friday, May 31, 2024

   Applications will be accepted, even after deadline, as long as there are remaining booth spaces. Acceptance will be closed as soon as all booths are taken.
5. Joint exhibitors with two or more companies or organizations
   Joint exhibitors should elect one "representative exhibitor" to handle payment of the booth spaces for all participating exhibitors. Corporate profiles of co-exhibitors are required to be submitted using the designated form (to be provided from the Association in July) after application.
6. Refusal of application
   Applications from any persons involved in bankruptcy, composition, receivership, civil rehabilitation, or corporate reorganization proceedings, or persons who are suspended from current account transactions from financial institutions will not be accepted. Similarly, applications from any persons deemed by the Association to be involved in similar circumstances will not be accepted. If an exhibitor company is found to fall into one of the categories described above after the contract has been concluded, the contract will be voided, and that company will not be permitted to exhibit. In such a case, participation fees paid by exhibitors will be refunded. If deemed necessary by the Association, an investigation or inquiry into the surrounding circumstances will be conducted.
7. After the application deadline, the Organizing Committee will deliberate on the configuration of the venue, etc. If the capacity of the venue is insufficient, fair criteria may be established and adjustments may be made to reduce the number of booths allocated to each exhibitor from the number applied for. In such event, we ask for the understanding of all exhibitors.

4-4. Payment of Exhibit Fees

4-5. Cancellation or Reduction of the Number of Booths

4-6. Payment Other Than the Exhibit Fee